Overseas Committee Management Team

Heidelberg Neighborhood

During the last PCS Season, we lost many "fine volunteers" due to moves.  Several new volunteers have stepped up, but we still are in need of an OCC-Elect, a Hut Manager, all age-level Troop Consultants, and many Troop Leaders.

Joan Adams
Overseas Committee Chair            

Go to Council Forms

Position Description

The Overseas Committee Chair (OCC) shall chair the meetings of the Overseas Committee Management Team (OCMT) and the Overseas Committee Association (OCA) and perform duties in accordance with Girl Scouts of the U.S.A. (GSUSA) and USA Girl Scouts Overseas- North Atlantic (USAGSO-NA) directives, policies, and procedures.  Only the OCC or a designated substitute maintains contact with the duly appointed Liaison/Project Officer for the purpose of interpreting Girl Scout programs, requesting logistical support, and offering Girl Scout services to the community.

VACANT
OCC-Elect                             

Go to Council Forms

VACANT
Registrar                             

Go to Registrar Forms

Barb Ellis
Treasurer                             

Go to Treasurer Forms

The Treasurers shall be responsible for accurate accounting records of the financial transactions of the Overseas Committee.  Accounting records shall be kept in accordance with USAREUR Regulation 210-1 or USAFE Regulation 34-123.  The Treasurer will ensure that sound financial practices are carried out by the Overseas Committee and by the troops.  Responsibilities include:  1) Evaluate the previous year's financial records and with the OCMT draft a budget for the coming year, 2) Write and co-sign checks in payment of approved bills, 3) Report the financial status of the neighborhood as requested by the OCC, usually a written monthly statement to the Committee and leaders, 4) Prepare the OCMTbooks for an annual audit, 4) Attend OCMT meetings, 5) Be available at regularly scheduled time to serve troop leaders financial needs, and 6) Submit financial statements as required to operate as a Private Organization to the approving authority.  Attends OC and Leader meetings as necessary.  Completes training for the position.

VACANT
Troop Organizer                             

Go to Council Forms 

VACANT
Event Coordinator                                  

G o tGo to Council Formss

Position Description

The Event Coordinator (EC) Committee Member shall be responsible for each special Heidelberg Girl Scout event in accordance with Girl Scouts of the U.S.A. (GSUSA) and USA Girl Scouts Overseas - North Atlantic (USAGSO-NA) directives, policies, and procedures.  Manages the neighborhood events calendar.  Additionally, the EC is responsible to coordinate with the event chairperson and monitor the planning, flyers, publicity, budget, site reservations, equipment, and reports to ensure the goals of the Heidelberg Neighborhood are met.  Attends OCMT and Leader meetings as necessary.  Completes training for the position.

April Goss
Secretary                               

Go to Council Forms

Position Description

The Secretary shall be responsible for written records (minutes) of all OCMT and Leaders' meetings and the distribution thereof to all members and to the Community Commander if so requested.  Maintains OCMT records:  1) Constitution and Bylaws, 2) Operating Procedures, 3) Permissions to Operate, 4) Plans of Action, 5) Minutes of Meetings, 6) Event Flyers and Notices, 7) Correspondence, and 8) Other materials as requested by the OC.  Additionally, the Secretary will post and pick up all Girl Scouts USA Heidelberg mail and distribution. Attends all OCMT and Leader meetings.  Completes training for the position.

VACANT
Public Relations Manager                    

Go to Council Forms

The Public Relations (PR) Committee Member shall handle all public relations and perform duties in accordance with Girl Scouts of the U.S.A. (GSUSA) and USA Girl Scouts Overseas - North Atlantic (USAGSO-NA) directives, policies, and procedures.  Public Relations involves the placing of advertisements in the local installation newspaper.  These ads should include recruitment of girls, volunteers, leaders, and committee members.  Also, information about Girl Scout training and upcoming events must be publicized in the newspaper, with handouts, and by posters.  This information will be given to PR by all members of Girl Scouts USA Heidelberg.  Finally, it is the PR's responsibility to assist the event coordinator with any needed publicity.  Attends OCMT and Leader meetings as necessary. 

VACANT
Hut Manager                       

Go to the Facility Calendar

Position Description

The Hut/ Facilities Manager shall help Troops to set up meetings times at the PHV Scout Hut.  Responsibilities include: 1) Issuance and retrieval of Hut keys, 2)  Coordination with Boy Scout counterpart,  3) Keeping Leaders informed of any changes to policies involving the use of the Scout Hut, and 4) Safety and cleanliness of the hut.  Also assists in accessing other community facilities for meetings.  Attends OCMT and Leader meetings as necessary.

Kathy Tone
Awards Advisor

Go to Recognition Forms

1. Hold meetings at least 3 times; usually between November - February.
2. Work with the Overseas Committee Management Team (OCMT) and the Overseas Committee Chair (OCC) to devise ways to keep volunteers and parents informed on the awards available and the process to nominate people for these awards.
3. Ensure that applications for USAGSO-North Atlantic Board approved awards meet required criteria as stated by GSUSA and USAGSO-NA, are properly prepared and contain the required letters of recommendation. Submit them within the deadlines stated by USAGSO-NA.
4. Be familiar with the requirements for USAGSO-Heidelberg approved recognitions. Make sure that nominees for these recognitions have completed the criteria and the letters of recommendation have been received before approving these awards.

1. Belief in the purpose and philosophy of Girl Scouting
2. Ability to work effectively with a wide variety of people.
3. Attention to detail.
4. Become a registered member of Girl Scouts

Training will be provided by the OCC to all members of the Awards Committee and they will be provided guidance documents and forms.  The OCMT will also provide a list of leaders and volunteers who might qualify for awards, along with their training records. The names of the members of this Committee are generally not known by the Girl Scout population. 
 

VACANT
Cookie Sales Manager                          

Go

VACANT
Calendar Sales Manager                          

Go

VACANT
QSP Coordinator                         

Go

VACANT
Cadette Consultant           

Position Description

The Cadette/Senior Consultant  shall support Cadette/Senior Troop leaders, help them find satisfaction in their work with girls, and contribute to their retention in Girl Scouting.  Responsibilities include:  1) Make certain that leaders are familiar with resources, 2) Ensure that leaders are familiar with the Girl Scout Program, 3) Make monthly contacts with assigned troops, 4) Evaluate the quality and balance of the delivery of program in troops, 5) Inform the OCMT of the troop needs, accomplishments, activities, and problems, and 6) Conduct round-table sessions for the exchange of ideas among the leaders.  Attends OCMT and Leader meetings as necessary. 

VACANT
Junior Consultant                         

Go to Age-Level Forms

Position Description

The Junior Consultant  shall support Junior Troop leaders, help them find satisfaction in their work with girls, and contribute to their retention in Girl Scouting.  Responsibilities include:  1) Make certain that leaders are familiar with resources, 2) Ensure that leaders are familiar with the Girl Scout Program, 3) Make monthly contacts with assigned troops, 4) Evaluate the quality and balance of the delivery of program in troops, 5) Inform the OCMT of the troop needs, accomplishments, activities, and problems, and 6) Conduct round-table sessions for the exchange of ideas among the leaders.  Attends OCMT and Leader meetings as necessary. 

VACANT
Brownie Consultant                       

Go to Age-Level Forms

Position Description

The Brownie Consultant shall support Brownie Troop leaders, help them find satisfaction in their work with girls, and contribute to their retention in Girl Scouting.  Responsibilities include:  1) Make certain that leaders are familiar with resources, 2) Ensure that leaders are familiar with the Girl Scout Program, 3) Make monthly contacts with assigned troops, 4) Evaluate the quality and balance of the delivery of program in troops, 5) Inform the OCMT of the troop needs, accomplishments, activities, and problems, and 6) Conduct round-table sessions for the exchange of ideas among the leaders.  Attends OCMT and Leader meetings as necessary. 

VACANT
Daisy Consultant                          

Go Go to Age-Level Forms

The Daisy Consultant shall support Daisy Troop leaders, help them find satisfaction in their work with girls, and contribute to their retention in Girl Scouting.  Responsibilities include:  1) Make certain that leaders are familiar with resources, 2) Ensure that leaders are familiar with the Girl Scout Program, 3) Make monthly contacts with assigned troops, 4) Evaluate the quality and balance of the delivery of program in troops, 5) Inform the OCMT of the troop needs, accomplishments, activities, and problems, and 6) Conduct round-table sessions for the exchange of ideas among the leaders.  Attends OCMT and Leader meetings as necessary. 

VACANT
OCC Referral Committee Chair                       

Go

Current as of September 07, 2011 

Return to homepage

Neither GSUSA or USA Girl Scouts Overseas (USAGSO) - Heidelberg is responsible for the content of any other site linked to the site. The inclusion of any link to such a site does not create or imply any approval or endorsement of that site by GSUSA or USA Girl Scouts Overseas (USAGSO) - Heidelberg make no representations whatsoever as to any other Web site that you may access through this one.

The GIRL SCOUTS name, mark and all associated trademarks and logotypes, including the Trefoil Design, are owned by GSUSA