First, check out the Facility Calendar,
maintained by our Hut and Facilities Manager. Look at who is already using
it before and after the time you need to use the hut. Don't forget to
allow yourself set up and cleanup time. You are allowed to use more
than one location at the same time, provided it is a one-time use and that
you submit a separate request (reference the joint requests in your email).
Go to
the Facility Calendar
Second, decide upon a first and second choice.
Scout Huts are also used by the Boy Scouts and other private organizations
based on availability--yours may not be the only request submitted.
Giving an alternative location/date/time will help expedite approval.
Third, please submit your request no less than
two weeks prior to your need. This will not guarantee approval but
will allow for turn-around time. We are all volunteers and the Hut and
Facilities Manager may not always be available to reply within a few days.
Next, send an
with the following information:
1) Organization and/or Troop Number
2) POC or
Leader Name
3) Contact Phone Number and Email Address
4) Date, Time, and Hut Locations: PHV1/LR (large room), PHV1/CR (conference room), PHV2/UP (upstairs),
PHV2/DOWN (downstairs)
*** be sure to list your
1st choice and 2nd choice of location/date/time ***
5)
Whether this is a one-time, monthly, weekly, etc. use
6)
Whether you have already checked the calendar
7) That you have read the SOP, available for download above
8)
Whether you have or need a key
Finally, DO NOT ADVERTISE your
meeting or event until it has been officially approved.
HOPE YOU HAVE A
GREAT EVENT OR MEETING ! ! !
